Travel & Visas

Getting to Aveiro

Getting to Aveiro is easy. You can reach the area in many ways: whether by car, ship, plane, or train, the important thing is that you arrive and take advantage of all the wonders of this land. Have a good trip!

By plane

The closest airport to Aveiro is Francisco Sá Carneiro Airport (Porto Airport), located about 80 km away. It is well-connected to major European cities. From the airport, you can reach Aveiro by train or shuttle. Alternatively, Lisbon Portela Airport is about 250 km away, with direct train connections to Aveiro.

By car

Aveiro is easily accessible by car via the A1 motorway (Lisbon-Porto) and the A25 (Aveiro-Vilar Formoso), which connects to Spain.

By train

Aveiro Railway Station is a major transport hub, situated on the main line between Lisbon and Porto. It offers frequent high-speed (Alfa Pendular) and intercity services.

Visa Information

If you need a visa for Portugal, you will be provided with all the information and forms needed to submit your application on this website.

Visa applications take time. Participants requiring a visa are recommended to apply at least 3 months prior to their planned departure to Portugal.

If you do require a visa for your entry to Portugal, the conference office will issue letters of invitation after notification of acceptance to present at the conference and payment of the registration fee (see Important Dates).

For security reasons, letters of invitation can only be sent to bona fide individuals who have registered and paid for the conference.

You will be asked to indicate:

  • Your full name (first name, middle initial, family name).
  • Date of birth.
  • Passport number.
  • Passport copy.
  • ID number of your abstract (if applicable).
  • ID number of your registration (for authors and attendees).
  • City of the Portuguese embassy in your country of residence.

You will also be required to provide the following:

  • Proof of university registration during the year 2026 for those registered as students among the participants.
  • Official authorization (signed and stamped letter) from the department, college, research center or university to attend EMCEI-26 for academic participants.
  • Official authorization (signed and stamped letter) from the employing institution to attend EMCEI-26 for professional or industrial participants.

In the list of supporting documents for Schengen Visa Application is Proof of Accommodation as well as Flight Reservation. The Embassy/Consulate of Portugal in your country of residence has to see if you have an agreed or prearranged place to stay for the duration of your visit to Portugal. Other documents, such as an invitation letter from a Portuguese host (institution), proof you have the financial means for a trip to Portugal or a round-trip ticket, may be required from you. For more information in this regard, contact the local consular services of Portugal in your country of residence.

Steps to Apply for a Schengen Visa

1. Determine Your Visa Type

Apply for a Short-Stay Schengen Visa (Type C – Business or Conference Visa).

2. Prepare Required Documents

You will generally need the following:

  • A valid passport (with at least 3 months remaining beyond your intended stay)
  • Completed Schengen visa application form
  • Proof of accommodation (hotel booking)
  • Round-trip flight itinerary
  • Conference registration confirmation
  • Invitation letter from EMCEI-26 (available upon request after registration)
  • Travel insurance covering at least €30,000
  • Proof of financial means to cover your stay in Portugal

3. Schedule an Appointment

Book a visa appointment at the nearest Portuguese Embassy or Consulate.

4. Attend Visa Interview

Submit your documents and complete any required biometrics or interviews.

5. Wait for Processing

Visa processing may take 15–45 days, so it is strongly recommended to apply well in advance of your travel date.